Equipment Loans and Rentals

Academic Technologies provides technology equipment loans for university courses and equipment rentals for events in AT-supported locations on the Foggy Bottom and Virginia Science and Technology campuses. Review the equipment loan procedures for courses and events on the Mount Vernon Campus.

Foggy Bottom Campus Equipment

Instructors may borrow equipment for a GW course at no cost. For non-GW course events, event coordinators should submit a rental request 48 hours in advance. Please review the list of equipment provided in your AT-supported classroom or lab. If your classroom is not equipped with the technology you need, review the equipment guide for your options available for check out.

Borrowing equipment for a GW course

For GW courses in AT-supported locations on the Foggy Bottom Campus, instructors should:

1. Make a reservation with WebCheckout. Review the quick guide on creating WebCheckout reservations.

2. Pick up your reserved equipment at the Gelman Library Check Out Desk, located on the entrance floor.

Reservations must be scheduled at least one business day in advance.

Note: All display adapters are available on-demand from the Gelman Library Check Out Desk, located on the entrance floor. No reservation is required.

Renting equipment for an event

For non-GW course events on the Foggy Bottom Campus, event coordinators should:

1. Obtain a classroom reservation confirmation number from the Office of the Registrar.

2. Submit an Equipment Rental Form (Non-GW Course).

3. Contact Academic Technologies’ Solutions Center for information regarding your equipment pick-up.

Prices and other applicable fees are listed on the form. Please note that we need at least 24 hours for changes made to equipment reservations.

Instructional Technology Equipment Loans

In addition, the Instructional Technology Lab (ITL) loans equipment to GW faculty and teaching assistants in support of course-related activities on a short-term basis. Equipment available includes:

• Digital audio recorder

• Digital still camera

• Digital video camera

• TurningPoint Audience Response System clickers

You may retain equipment for up to three business days. Equipment will not be loaned to students for course-related projects.

LEARN MORE ABOUT ITL EQUIPMENT LOANS

Mount Vernon Campus Equipment

Audiovisual and classroom equipment is available for instructors to check out through the MVC Faculty and Instructional Support Center located in the Academic Building, Room 214, which can be reached by phone at 202-242-6670.

Virginia Science and Technology Campus Equipment

You can reserve classrooms on VSTC through Academic Scheduling.

To make an equipment reservation:

1. Log in to the scheduling system with your GW NetID and password.

2. Hover over Reservations in the menu and click VSTC Equipment Checkout.

3. Select the date and time you need the equipment and click Get Services.

4. Complete the form and click Submit.

5. Pick up your reserved equipment from the Academic Technologies suite at:

Innovation Hall

45085 University Drive

Suite 306

Ashburn, VA 20170

Equipment should be requested at least 24 hours in advance.
Please note that GW faculty and staff can access the system. Students and external groups must coordinate with their programs or GW sponsors to checkout equipment.