Academic Technologies provides technology equipment loans for university courses and equipment rentals for events in AT-supported locations on the Foggy Bottom and Virginia Science and Technology campuses. Review the equipment loan procedures for courses and events on the Mount Vernon Campus.

Foggy Bottom Campus Equipment

Instructors and students may borrow equipment for a GW course at no cost. Supplemental audiovisual equipment is also available for events held in AT-supported locations. A full list of equipment provided in AT-supported classrooms and labs can be found here.

Instructors - Borrowing equipment for a GW course

For GW courses in AT-supported locations on the Foggy Bottom Campus, instructors should:

  1. Make a reservation with WebCheckout. Review the quick guide on creating WebCheckout reservations.

  2. Pick up your reserved equipment at the Gelman Library Check Out Desk, located on the entrance floor.

Reservations must be scheduled at least one business day in advance.

Note: Display adapters are available on-demand from the Gelman Library Check Out Desk, located on the entrance floor. No reservation is required.

Students - Borrowing audiovisual equipment

Academic Technologies provides audiovisual equipment for student use. A full list of available equipment can be found on WebCheckout. To make a reservation, students should:

  1. Submit the WebCheckout account request form. The Solutions Center processes WebCheckout account request forms within one business day.

  2. Make a reservation with WebCheckout.

  3. Pick up your reserved equipment at the Gelman Library Check Out Desk, located on the entrance floor.

Reservations must be scheduled at least one business day in advance.

Students - Loaner Laptop Program

Loaner laptops are available on a first-come, first-served basis to all students for up to one full semester. In order to reserve a laptop, students should:

  1. Email [email protected] with your request details. Please include the following information in your email:

    • your name and GWID

    • requested pickup and return dates

    • preferred operating system (Windows 10, ChromeOS)

  2. A Solutions Center representative will contact you with information on resource availability. If applicable, laptop pickup and return instructions will be provided.

Renting equipment for an event

For non-GW course events on the Foggy Bottom Campus, event coordinators should:

  1. Obtain a classroom reservation confirmation number from the Office of the Registrar.

  2. Submit an Equipment Rental Form (Non-GW Course).

  3. Contact Academic Technologies’ Solutions Center for information regarding your equipment pick-up.

Prices and other applicable fees are listed on the form. Please note that we need at least one business day for changes made to equipment reservations.

Instructional Technology Equipment Loans

In addition, the Instructional Technology Lab (ITL) loans equipment to GW faculty and teaching assistants in support of course-related activities on a short-term basis. Equipment available includes:

  • Digital audio recorder

  • Digital still camera

  • Digital video camera

  • TurningPoint Audience Response System clickers

You may retain equipment for up to three business days. Equipment will not be loaned to students for course-related projects.


Mount Vernon Campus Equipment

Audiovisual and classroom equipment is available for instructors to check out through the MVC Faculty and Instructional Support Center located in the Academic Building, Room 214, which can be reached by phone at 202-242-6670.

Virginia Science and Technology Campus Equipment

You can reserve classrooms on VSTC through Academic Scheduling.

To make an equipment reservation:

  1. Log in to the scheduling system with your GW NetID and password.

  2. Hover over Reservations in the menu and click VSTC Equipment Checkout.

  3. Select the date and time you need the equipment and click Get Services.

  4. Complete the form and click Submit.

  5. Pick up your reserved equipment from the Academic Technologies suite at:

Innovation Hall

45085 University Drive

Suite 306

Ashburn, VA 20170

Equipment should be requested at least 24 hours in advance.
Please note that GW faculty and staff can access the system. Students and external groups must coordinate with their programs or GW sponsors to checkout equipment.

Equipment Guide - Instructors

TurningPoint ClickerA system created by TurningPoint Technologies that allows students to reply to interactive questions during class using a hand-held keypad response unit. The system collects student responses in real time and allows instructors to easily create detailed reports for analysis.

Document CameraA real-time image capture device for displaying a document or object through a projector or display monitor.  The document camera allows a class to view note-taking or calculating while in progress.

DVD PlayerAn optical disc drive that plays DVDs and Blu-rays. The player can be connected to a projector or display monitor. Classroom computers contain a DVD player. Check to see if your classroom has a computer.

Laptop KitThe laptop computer and kit includes the following items: a laptop carrying case, laptop computer, power cable, and wireless presenter.

Portable Speaker SystemA speaker system used to project audio from a computer, laptop, iPad or iPod, or other similar module. Two differently powered speaker systems are available: USB (powered by a computer) or AC (powered through an electrical wall outlet).

Video CameraA small handheld camera used to record videos or to take still photos that can be played back or displayed on a projector or display monitor.  The camera can also be mounted on a tripod for stability during recording sessions.

Wireless PresenterA device used during presentations to advance slides. The wireless presenter also contains a red laser pointer used to point out details on presentation slides.


AT's Solutions Center is the primary point of contact for faculty and staff who are seeking help with AT-supported classrooms and services.


Solutions Center Phone Number



Solutions Center Address


Gelman Library
2130 H Street, NW
Suite B03
Solutions Center Hours


Monday - Friday
7:30 a.m. - 7:30 p.m.